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Reporting Requirements for Washington State's Paid Family Leave and WA Cares Fund

Posted Oct 31, 2023 12:31 PM
Every quarter, all WA-based employers – including nonprofits! – must complete and file a Paid Family and Medical Leave report and pay premiums. With the launch of WA Cares Fund on July 1, this means additional reporting is required.

Please note that beginning Oct. 1, 2023, all employers must file a tax and wage report every quarter, including employers who have no payroll for a given quarter. 

Q3 reports and payments (for July, August, and September) are due on Oct. 31.
Watch this YouTube video that succinctly explains the reporting process. If any of your employees chose to exempt themselves from the WA Cares Fund, find out what you need to do.

Here’s what your report should include:

  • Basic details about your business and employees (including employees’ date of birth).
  • Each employee’s total hours worked, including paid time off.
  • Each employee’s total wages, excluding tips.

This means that your organization will now have to report for both the federal Paid Leave program and Washington PFML program (on the same report, however).

Download the
Employer Toolkit if you need further information. Visit the WA PFML Help Center for assistance.

If you need help or guidance beyond what you can find online, do not hesitate to reach out to our
HR Quick Consult service to ask your personalized questions. This affordable service costs $25 per 15-minute increment. We will try to respond to your inquiry within 72 hours.